(Professional Data Entry & Basic Office Computer Skills)

Duration: 3 Months
Programme Type: Provider-Based Short Course (Non-Credit Bearing)
Certification: Certificate of Proficiency / Completion
Mode of Delivery: On-Campus | Online | Blended

Programme Overview

This programme equips learners with practical data capturing and computer literacy skills essential for modern workplaces. Learners gain knowledge in accurate data entry, database management, spreadsheet preparation, document management, and office software applications.

Suitable for school leavers, job seekers, interns, and individuals aiming for data entry, administrative, or office support roles.

Course Modules

Module 1: Introduction to Data Capturing

• Role and responsibilities of a data capturer
• Understanding different types of data (numerical, textual)
• Accuracy, speed, and attention to detail
• Workplace ethics and professional conduct
• Time management and organizational skills

Module 2: Basic Computer Skills & Office Equipment

• Introduction to computers and operating systems
• Keyboard and mouse skills (typing proficiency)
• File and folder management
• Basic computer maintenance and safety
• Internet and email usage
• Printing, scanning, and photocopying documents

Module 3: Microsoft Office & Spreadsheet Skills

• Microsoft Excel: data entry, formulas, formatting, tables
• Microsoft Word: document creation and data reporting
• Microsoft PowerPoint: simple presentation of data
• Microsoft Outlook: email and calendar management

Module 4: Database & Data Management

• Introduction to databases (MS Access or Excel-based databases)
• Data input, editing, and updating records
• Sorting, filtering, and basic data analysis
• Data verification and error checking
• Data security and confidentiality

Module 5: Office Communication & Customer Interaction

• Professional written and verbal communication
• Handling enquiries and requests related to data
• Reporting findings and presenting data summaries
• Remote conferencing tools for collaborative work (Zoom, Teams, Google Meet)

Module 6: Practical Data Capturing & Work Readiness

• Real-life data entry exercises and projects
• Handling multiple data sources and document types
• Workplace professionalism and ethical handling of information
• Practical assessment or mini project

Learning Outcomes

By the end of the programme, learners will be able to:

• Accurately capture, manage, and update data
• Use office software and databases effectively
• Prepare data reports and basic analytics
• Operate office equipment (printers, scanners, photocopiers)
• Communicate professionally in a workplace environment
• Demonstrate workplace readiness and attention to detail

Entrance Requirements

• Grade 10, Matric, or equivalent
• No prior data capturing or computer experience required

 Career & Skills Pathways

This programme prepares learners for roles such as:

• Data Capturer / Data Entry Clerk
• Administrative Assistant
• Office Administrator
• Records Officer
• Customer Support / Data Support Staff

Compliance & Accreditation Note

This is a provider-based, non-credit-bearing short course developed and assessed by Excel Gene Academy.
It is not registered on the NQF and does not carry SAQA accreditation, but strengthens employability, practical data management skills, and workplace readiness.

Excel Gene Academy – Learn. Transform. Excel.

Building skilled data capturers for modern workplaces.